The current websites of the International Federation for Information Processing (IFIP) need to be redesigned and consolidated. See: www.ifip.org. There is a main website and some linked sites.
Before requesting full and detailed proposals, IFIP requests that potential service providers complete this Expression of Interest (EOI). The Website Committee will review all EOIs, and then send a Request for Proposals (RFP) to those that meet the criteria.
Please be aware that IFIP is an NGO with limited funds.
The Project
A team has reviewed the website and made recommendations on the requirements for a new website.
The first phase of the project will be to develop a site that consolidates all the sites other than the Technical Committee (TC) sites. In the second phase, the TC sites will be reviewed and, as far as possible, be amended to have the same look and feel as the primary site.
IFIP Vision – IFIP is a global non-profit federation of societies of ICT professionals. It aims to achieve the worldwide professional and socially responsible development and application of information and communication technologies.
The new website must reflect this vision and be appropriate to diverse audiences as described in the User Personas section of the outline document. The website must be developed in WordPress.
Phase 1 of the project must be completed by 31 March 2024.
The recommendation document, provided by the team which researched the current site, makes a number of recommendations for a new site, in Appendix B.
Review Criteria and Information Required
|
Criterium |
Information required |
Information |
|
About the Company | ||
|
Name and address of company |
Registered name | |
|
Company website |
Provide URL | |
|
Size of company |
Number of developers | |
|
Organogram |
Structure of company | |
|
Financial records |
Can you provide financial statements for the previous financial year? (It is not necessary to provide these until the RFP stage) | |
|
Skills/Experience | ||
|
Experience in developing WordPress websites |
Please list the company names and URLs of three websites of similar size and complexity you have developed. | |
|
Experience with PHP and MySQL databases (backend programming) |
How many developers will work on the project and what is their collective total experience? (If you are asked to submit an RFP, we will require CVs for everyone who will be involved with the project) | |
|
Fluent in English |
The project leader should be fluent in English. The team members should have a working knowledge of English. | |
|
Project management |
The project team leader must be an experienced project manager and use agile principles. |
Detailed report
The detailed research report which shows all the requirements and recommendations is available on request.
Additional information
If you meet the preliminary requirements, you will be sent a Request for Proposal.
Timelines:
- Closing date for Expression of Interest – 19 July 2023
- Request for Proposals issued to suitable service providers – 2 August 2023
- Proposals to be submitted by 16 August 2023
- Advised whether your company has made the shortlist 25 August 2023
- Project presentations (online via Zoom) from 30 August 2023 to 1 September 2023 (times to be agreed)
Please note: During the project, the project team will be required to provide project plan updates every week (by email). Submit your submissions to gs@ifip.org
Summary of Primary Requirements
| Outcome | |
| Fully developed WordPress website | All required information on the new website |
| Theme installed | Best theme recommendation, with evidence of why this is the best theme (can be funded by IFIP.) The new site will have the theme fully installed. |
| Design elements | Agreed fonts, colour schemes, and accessible. |
| Plugins | List of recommended plugins. At the very least these will include: * Membership management * SEO * Community management * Forms * Security Once agreed, all plugins must be installed, configured and tested. |
| Images and illustrations sourced an applied | IFIP envisages having access to a suitable database of images (funded by IFIP). |
| Training sessions | Training must be provided to secretariat staff, as well as ex-officio members of IFIP who will have access to the CMS. |
| Agreement for ongoing maintenance of backend | Service provider to commit to maintenance for an agreed term and fee. |
